Registration Information
During our bid last December, we promised that we would open Registration early so that teams could save money by booking flights earlier. We plan to open registration for De La Salle Worlds in April 2011, two months earlier than the usual registration opening in June. The registration cost is set at a maximum of Php 23,500.00 per debater/adjudicator (Approximately 385 Euros) and Php 40,000.00 per observer (Approximately 660 Euros). The registration system which we will be using will be provided by the University and accessible at dlsuworlds.com. All payments must be received by De La Salle Worlds in Philippine Pesos. Each institution should shoulder the corresponding wiring fees of their bank transactions. Teams may lose their slots at any point during registration should they fail to meet payment deadlines. Any payment made prior to the forfeiture of slots is non-refundable.
We have envisioned and created a four-step registration process to make the registration as easy and hassle free as possible.
Here are some important details regarding registration:
TOURNAMENT CAP: 400 Teams
BREAKING CAP: None
INSTITUTIONAL CAP: 3 teams per institution
FEES: Php 23,500.00 per debater or adjudicator
Php 40,000 per observer
These are the 5 easy phases to register for Worlds:
1st Phase
At this point, we will need the most basic information about your institution and debaters. This stage requires each institution to disclose the number of teams and adjudicators that they will be sending. Contact details will also be required. Registration is on a first come, first served basis. Institutions that will register after the 300th slot will be put on the waiting list. As promised in the bid, the remaining 100 slots will be filled based on the following procedure (in order of prioritization):
- Countries that are not represented in the first 300 slots;
- Institutions that are not represented in the first 300 slots;
- Consistency of participation in previous WUDCs; and
- Top of the wait list.
In the event that institutions that were able to register earlier are unable to pay, their slots will be given to institutions on the waiting list, also according to first come, first served basis. We will be taking into consideration the requirement of the constitution to have at least one team from each country which has participated in previous Championships as well as the special consideration for teams registering from countries with slow internet access. Registration will be done online on April 1, 2011 (Friday) in this webite (www.dlsuworlds.com) at 10AM PST (Philippine Standard Time, GMT+8). When slots have been confirmed, institutions that have completed this stage and are part of the tournament cap may move on to the 2nd phase.
2nd Phase
The second stage requires that a down payment be made for confirmation of slots. The down payment will be set at 50% of the total registration cost (Php 11,750 for each debater/ adjudicator or Php 20,000 for each observer) and should be paid on or before May 20, 2011. This payment is non-refundable should any of the institutions and/or participants back out of the tournament. We will also be asking you to fill out a registration form and upload a recent ID picture to the Worlds website.
Payments may be done via three (3) methods: a. WIRE-TRANSFERS (For International Participants); b. BANK TRANSFER (For Philippine Participants), and; c. CHECK/CASH (Special Cases only). For details regarding this matter, please visit the Payment Methods page.
Failure to secure their 50% downpayment will result to revocation of slots, and shall be reallocated to teams that are on top of the waitlist. Your slot will be offered to the next institution on the waiting list. Expenses that will be incurred through wire or bank transfers will not be shouldered by the De La Salle Debate Society. Each institution must ensure that the total registration fee is received by De La Salle Worlds after the wire transfer has been made.
Teams who are then notified that they have been awarded slots after the verification of payment data from the second phase will have until the June 27, 2011 to make their down payments.
3rd Phase
The registration form will cover information such as Names, Team Ups, ESL/ EFL eligibility, dietary requirements and other specific requirements, names, council representatives and travel details (including need for early airport transfer at the end of the tournament). The information sheets should be completed by October 24, 2011. By this date, all participant information should be complete. Incomplete participant details could be a cause of forfeiture of slots so please be sure to complete the information sheet.
4th Phase
The fourth stage will require the payment of the remaining balance of your account. This should be done on or before September 9, 2011. The same process with the 2nd phase will apply in depositing your money. Failure to pay the balance during the allotted time period will forfeit your slot in worlds, and will be given to the next institution on the waiting list.
Teams who are notified that they have been awarded slots after the verification of payment data from this phase will have until the September 23, 2011 to make their full payments. The information sheets for these teams, however, should be completed by October 24, 2011.
5th Phase
This last stage of registration is the in-house registration. This will take place upon your arrival at Sofitel Philippine Plaza Manila. You will have to go through booths to complete the final stage of registration.
There are 5 booths in the in-house registration:
Booth 1- Arrival Confirmation
At this booth, each participant will have to confirm their attendance by logging in to the database. While here, you must also check the name of your institution, your team designation, as well your name for spelling errors and the like.
Booth 2- Account Settlement
For institutions that have had problems with their money transfer, or who might have incurred balances in their accounts and still have to pay, the Finance committee will help your institution settle your account. All institutions have to pass through this booth regardless of having completed their accounts or not. Institutions which have paid in full, without balances in their account simply have to confirm with the Finance Director to receive clearance.
Booth 3- ID Activation
Institution ID’s will be collected here. Opposite the collection table, institutions must bring their IDs to the activation table to be logged in by scanning the barcode printed on the cards. This barcode will serve as our way of checking your attendance during all events in Worlds.
Booth 4- Kit Distribution
Tournament kits will be distributed to participants at this booth. Simply sign for your institution’s kits, and that’s that.
Booth 5- Hotel Check-In and Credit Card Imprinting
After a long day’s travel and this registration process, we understand that some of you just want to hit the bed and sleep. The hotel representative, along with the accommodations committee, will give you the keys to your rooms. All you have to do is sign in your name, check our database for your room preferences, which we will try our best to fulfill religiously, get your keys, and be off to your rooms. To ensure that damages in the rooms will be accounted for by the persons responsible, the hotel will be requiring at least one credit card imprint from any representative of the delegation.
For more information:
If you need any further details, or have any queries, questions or comments, please contact Crystal Francisco, Registration Director at +63.922.824.0321 or through email at crystal.francisco@dlsuworlds.com.